alinea’s whistleblower policy

1.1 Purpose

The following Whistleblower Policy has been established to provide guidance to Alinea International employees and sub-contractors on how to deal with known or suspected improper conduct within the organization. The objectives of this Policy are to:

Create awareness of the Policy and available whistleblower protections
Act as a reference guide to potential whistleblowers wishing to make a disclosure
Define the structure of the whistleblower system, including reporting and investigation procedures, whistleblower protections, and confidentiality, among others
Improve the communication and transparency in the processes associated with whistleblowing and assure protection against derogatory consequences, namely reprisals and detrimental action
Complement the current communication channels between employees, sub-contractors and immediate managers, and hierarchical channels flowing to the President and Senior Management team
Provide guidance to all parties involved in either whistleblowing or whistleblower protection.

1.2 Scope

Alinea requires all employees and sub-contractors to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. All employees and sub-contractors of Alinea are required to comply with applicable laws and regulations of Canada and the countries where we operate. Any allegations of known or suspected improper conduct or mismanagement of organizational resources will be dealt with in accordance with this Policy, and reasonable steps will be taken to protect those who come forward with allegations. Alinea’s Whistleblower Policy covers both internal and external whistleblowing, and establishes the controls and procedures for dealing with allegations of malpractice, fraud and violations of our code of ethics and/or laws or regulations that govern our operations. This Policy is intended to encourage employees and sub-contractors to report known or suspected improper conduct or mismanagement of organizational resources and to enable Alinea’s Senior Management team to address and correct inappropriate action. It is the responsibility of all Board of Directors’ members, the Senior Management team, employees and sub-contractors to report concerns about known or suspected malpractice, fraud and violations of our code of ethics and/or laws or regulations that govern our operations. This Policy is applicable to all employees and sub-contractors of Alinea International.

1.3 Reporting Procedures

Alinea recognizes the value of transparency and accountability in its administrative and management practices and supports the making of disclosures that reveal improper conduct or mismanagement of organizational resources. Our internal controls and operating procedures are intended to detect and prevent malpractice, fraud and violations of our code of ethics and/or laws or regulations that govern our operations. As detailed in Alinea’s Employee Policy and Onboarding manuals, employees and sub-contractors are encouraged to share complaints and/or concerns regarding ethical or legal violations with their immediate managers. If the employee or sub-contractor is not comfortable speaking with their immediate manager or is not satisfied with the response, they are encouraged to speak with the Gatineau or Calgary Office Managers, the Vice Presidents or, as required, the Chief Financial Officer. All members of the Senior Management team are required to report complaints and/or concerns about suspected ethical or legal violations in writing to Alinea’s Ethics Committee who has the responsibility to investigate all reported complaints and/or concerns. In the event that the complaint and/or concern is about the President, it should be raised by the employee or sub-contractor to their immediate manager or the Ethics Committee who will determine how the investigation will proceed. All reports will be promptly investigated and appropriate corrective measures will be taken if warranted by the investigation. Alinea’s Ethics Committee is responsible for acknowledging receipt of the suspected violation and notifying the whistleblower of the outcome of the investigation. Anyone filing a written complaint concerning suspected improper conduct or mismanagement of organizational resources must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Personal grievances or complaints related to employment are not covered under Alinea’s Whistleblowing Policy. For cases such as this, employees and sub-contractors are advised to first refer to Alineas Employee Policy and Onboarding manuals when considering a disclosure under the Whistleblowing Policy. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.

1.4 Confidentiality

Maintaining confidentiality is crucial to ensure reprisals are not made against the whistleblower. Alinea is committed to safeguarding the identity of the whistleblower and to protecting the whistleblower against detrimental action taken in reprisal for allegations of suspected improper conduct or mismanagement of organizational resources. The Ethics Committee is responsible for ensuring whistleblowers are protected from direct and indirect detrimental action, and that the culture of the workplace is supportive of suspected allegations being made. Any employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.

1.5 Review

Alinea is committed to implementing ‘best practice’ policies and procedures for dealing with allegations of suspected improper conduct or mismanagement of organizational resources (as defined by this Policy) and the management and protection of whistleblowers making allegation(s). This Policy will be reviewed periodically to ensure it meets the objectives of relevant legislation and remains effective for Alinea, and may be changed at the discretion of the Board of Directors at any time. For allegations of fraud, securities law, or human rights concerns, or when you are not satisfied or uncomfortable with following the Company’s open door policy, individuals should contact the Company’s Ethics Committee directly.

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Job Title: Monitoring & Evaluation Coordinator- Kiribati
Project Name: The Pacific Labour Mobility Support Program (PLMSP)
Job type: Full-time
Location of Position: Tarawa, Kiribati
Reporting to: M&E Senior Manager – LSUs
Remuneration: In line with market rates.
Indicative LOE/Time Frame:
Citizenship: Preference will be given to experienced candidates who are based locally, particularly those residing in Funafuti, Kiribati.
Language Requirements: Ability to speak in English and the local language of the country.
Application Deadline: April 25, 2025. Applications will be assessed on a rolling basis and the job ad may be closed prior to the listed closing date.

Application Instructions:

A cover letter is mandatory to be considered. Cover letters should effectively align your skills and experiences with the specific job responsibilities outlined in the position’s description, demonstrating your aptitude and enthusiasm for the role, and current availability.
Click the “Apply now” link to upload your cover letter and CV (Curriculum Vitae).
Only successful candidates will be contacted. No phone calls please.

Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. We work with governments, investors, companies and communities to create lasting change. Over 37 years, Alinea has successfully delivered more than 1,000 projects worldwide. www.alineainternational.com.

Alinea International (Asia and the Pacific) is a rapidly growing international development consulting firm dedicated to quality contributions towards sustainable futures with empowered communities. We are committed to supporting economic, social, and political development that leads to positive, inclusive and sustainable impacts. We provide a range of technical, advisory, facilitation, and managerial services tailored to the needs of our clients. We work with the Australian Government and other international donors, civil society, non-governmental organisations, and private sector groups. As a certified B Corporation, Alinea International is proud to be an ethical business that upholds the highest standards of environmental and social performance and accountability throughout our work.

Alinea International (Asia and the Pacific) is part of the global Alinea International group, headquartered in Canada. Alinea International does not charge a fee at any stage of the recruitment and hiring process. All offers of employment or job opportunities with Alinea International that include any form of a request for payment of fees or collect information on bank accounts are fraudulent.

At Alinea International we value diversity, equity, inclusivity, accessibility and belonging in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results.

Alinea is committed to the protection of children and vulnerable adults. Due to the nature of our work, all candidates will be subject to due diligence checks and extensive background checks where appropriate.

About the Pacific Labour Mobility Support Program (PLMSP)
The Pacific Australia Labour Mobility (PALM) scheme is a signature initiative for the Australian Government that enables workers from 9 Pacific Island Countries (PICs) and Timor-Leste to work in priority sectors in Australia. The Pacific Labour Mobility Support Program (PLMSP) builds on the successes of the Pacific Labour Facility (PLF) program, with a renewed focus on the provision of tailored support to worker sending countries to address their specific needs and priorities. Palladium is contracted to deliver PLMSP on behalf of Department of Foreign Affairs and Trade (DFAT), with Alinea International engaged to deliver the Monitoring, Evaluation, Research and Learning component.

PLMSP’s role is to provide DFAT and governments in 9 PICs and Timor-Leste with support to enable workers to access PALM scheme in inclusive ways that maximise the benefits for the workers and national economies while minimising risks from labour mobility participation. PLMSP’s primary functions include capacity building for PALM scheme labour sending units (LSUs); skills development and training for PALM workers; support for returning PALM workers and their families; information system management; monitoring, evaluation, research and learning; and communications.

The Role
The Monitoring & Evaluation Coordinator- Kiribati will be responsible for providing M&E support to LSUs to ensure they have the data needed to inform their participation and engagement in the PALM scheme.
Primary Responsibilities

Support LSUs to identify their M&E, research and learning needs through the development of M&E frameworks/plans.
Develop and implement appropriate data collection tools and methods in accordance with the M&E framework.
Through the annual planning process, identify and implement M&E activities that meet the information needs of LSUs and other relevant in-country stakeholders.
These activities could include survey administration, country-level reviews and evaluations, monitoring missions and learning activities.
Ensure that activities meet the program’s ethical guidelines for research and evaluation.
Provide MERL capacity development activities within LSUs, including trainings, mentoring and other methods/approaches on data collection and data management practices.
Produce compelling M&E products (including reports, dashboards and policy briefs) that meet the information needs of the intended audience/s.
Support the uptake of evidence amongst LSU staff, especially LSU management.
Collaborate closely with the LSU in-country recruitment database (IRD) coordinator to improve data quality and reporting.
Participate in flagship MERL activities (in PLMSP).
Ensure that cross-cutting priorities, particularly in relation to GEDSI, are mainstreamed in all activities and outputs.
Understand how innovation and technology shape the way we work and introduce new ways of working through AI, data and technology.
Collaborate with the DOL and PLMSP’s communications team to promote the PALM scheme through success stories, social media posts and other communication methods in line with the PLMSP data collection and content gathering guidelines.

Relationships, Communication & Development

Develop and maintain client and stakeholder relationships across assignments and maintain professional, respectful and effective relationships with your colleagues.
Proactively lead internal initiatives to seek improvements, encouraging team participation and sharing of new ideas.
Train or buddy more junior colleagues; as well as support the onboarding and training of project teams on company policies and guidelines.
Focus on self-development by assessing individual contribution against the capability framework, welcoming and embracing regular feedback from others and developing skills in providing balanced feedback to others.
Create, promote and maintain an equitable, diverse and inclusive work environment through respecting the views of others, listening with empathy and resolving differences in a positive and constructive manner through applying effective conflict resolution techniques.

Other

Other tasks as reasonably requested by the M&E Senior Manager – LSUs.
Travel locally and internationally, as required.
Advocate for Australian development priorities.
Foster equality, diversity and inclusion, drawing on capabilities from within the country/region wherever possible.
Comply with, and advocate for, DFAT’s policies in all aspects of implementation, including gender, disability, fraud and anti-corruption, PSEAH, child protection and environmental and social safeguards. This includes incorporating policy principles into planning and everyday work, promoting process improvements, and reporting concerns to to the Alinea Whistleblower- Hotline and your Line Manager or Palladium’s Integrity Hotline (details on Palladium website).
Operate with high levels of integrity, consistent with the intent of DFAT’s Ethics, Integrity and Professional Standards Policy Manual.

Reporting Requirements
This role reports into the M&E Senior Manager – LSUs. Reporting requirements may include but are not limited to:

Attendance at team meetings, other requested meetings and regional meetings (e.g. townhalls).
Regular (minimum of monthly) one to one meetings with your line manager on the status of personal Key Result Areas (KRAs), career development discussions and any other matters.
For this role, we require that employees maintain an in-office presence for 100% of their working week.

Minimum Education and Experience Required

Tertiary qualification in international development, sociology, anthropology, political science, or in another methodology-related field.
Experience in qualitative and/or quantitative M&E, research and/or data analysis
Excellent organisational and management skills, including an ability to initiate and follow up tasks, prioritise and monitor progress, manage a team to achieve targets and outcomes
Strong communication skills with an ability to communicate with diverse audiences using multiple channels (infographics, written, workshops, reports, etc).
Ability to speak in English and the local language of the country.
An understanding of principles of GEDSI and good cultural competency
Experience in facilitating workshops, training activities and coaching/mentoring of others.
Experience in building and fostering relationships with government partners in different contexts.

A position description is attached. https://www.alineainternational.com/wp-content/uploads/2025/04/9.-PLMSP-TOR-ME-Coordinator-PICs-and-TL-level-14-Kiribati-002.pdf

For more information, please contact Mereseini Cawaru at mereseini.cawaru@plmsp.com.au