Job Title Finance Manager
Project Name The Special Defence Advisor Programme (SADR)
Job type Contract
Location of Position Kyiv, Ukraine
Reporting to Team Lead
Remuneration Fees are subject to negotiation and shall not exceed established market rates
Indicative LOE/Time Frame Full-Time, February 2024 – March 2026. For contracting (after the job offer is made), the selected candidate is expected to be registered as a Private Entrepreneur of the 3d group (consultancy services)
Citizenship Ukrainian
Language Requirements Fluency in Ukrainian and English, written and spoken.
Application Deadline 29 February 2024
Application Instructions:
- A cover letter is mandatory to be considered. Cover letters should effectively align your skills and experiences with the specific job responsibilities outlined in the position’s description, demonstrating your aptitude and enthusiasm for the role, your daily fee and current availability.
- Send your cover letter and CV, in English to marias@alineainternational.com and mark Finance Manager in the subject line.
- Only successful candidates will be contacted. No phone calls please.
About Alinea
Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. We work with governments, investors, companies, and communities to create lasting change. Over 37 years, Alinea has successfully delivered more than 1000 projects worldwide. alineainternational.com
Alinea International does not charge a fee at any stage of the recruitment and hiring process. All offers of employment or job opportunities with Alinea International that include any form of a request for payment of fees or collect information on bank accounts are fraudulent. Any requests for such payment or information should be refused and reported to your local law enforcement authorities for appropriate action and to Alinea International.
At Alinea International we value diversity, equity, inclusivity, accessibility and belonging in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results.
Alinea is committed to the protection of children and vulnerable adults. Due to the nature of our work, all candidates will be subject to due diligence checks and extensive background checks where appropriate.
Project Description:
The Special Defence Advisor Programme (SADR) is two-year investment by His Majesty’s Government of the United Kingdom aimed at providing support to the Ukrainian Ministry of Defence and the Armed Forces of Ukraine, through a range of technical assistance and capacity building. This will be provided primarily through three core Ukrainian CSO partners, and with the support of Alinea International on technical direction and the provision of international expertise.
The project has a flexible delivery model, and the Programme Director (PD) will be a key decision-maker in driving this adaptive process and the main point of liaison with the client, shaping decisions around project spend and activities. The PD will be supported by the Project Manager, the in-country Team Lead, and operational staff
About the work The Finance Officer will be part of a team of eight staff, including a Finance Manager and another Finance Officer, and will work closely with the team members of the implementing NGO partners. The candidate may also be required to provide inputs for the purposes of monthly/ quarterly and annual reports, as well as finance risk management and lessons learning.
About the work
The Finance Officer will be part of a team of eight staff, including a Finance Manager and another Finance Officer, and will work closely with the team members of the implementing NGO partners. The candidate may also be required to provide inputs for the purposes of monthly/ quarterly and annual reports, as well as finance risk management and lessons learning.
The Role:
• Manage the project budget and the financial reporting to the client.
• Collate all monthly invoices, timesheets, and relevant expenses.
• Update the Activity Based Budget (ABB) as needed.
• Lease with the Project Manager and Project Coordinator on the monthly finance reporting.
• Manage correspondence and meetings with Alinea UK colleagues as well as NGO partners regarding sets of documents to be submitted monthly.
• Manage project in-country payments i.e., office rent, translation etc.
• Audit timesheet packages, invoices, acts of acceptance, salary calculations for partner employees, ABBs, bank statements and other related documents.
• Collect information from the partners regarding monthly expenses and provide requests for currency exchanges.
• Prepare draft start work order for NGO Head and start work order for Finance Director.
• Payroll accounting for NGO Head and Finance Director.
• Calculation and payment of payroll taxes.
• Monitoring balances between the partner and the project accounts.
• Consultations with the bank regarding salary project and bank statement issues on as needed basis.
• Draft ledger and voucher templates.
• Prepare the finance reports required by Ukrainian legislation.
Required Qualifications:
The candidate is expected to meet the following requirements related to her/his qualification, skills, and professional experience:
• BSc degree in any of the following fields: Finance, Accounting or Economics.
• At least 5 years of working in the finance sector managing invoice packages and project budgets.
• Three to five years of experience managing financial reporting to clients.
• Proven work experience as a Finance Officer.
• Knowledge of financial and accounting procedures.
• Knowledge of Ukrainian financial regulations
• Strong ethics, with an ability to manage confidential data.
• Fluency in Ukrainian and English, written and spoken.
